“Fleks is for us more than just a scheduling system; it is a important foundation of our day-to-day operations and supports various internal departments in their day-to-day work.”
Valentijn Zegwaart, HR Manager
Ubuntu Sport Brings Clarity to Scheduling with Fleks
Ubuntu Sport helps children, professionals, and organizations grow through sports. With more than 100 sports professionals working at clubs, schools, after-school care centers, and municipalities, Ubuntu Sport organizes daily clinics, training sessions, and sports programs throughout the country.
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Control over scheduling
From fragmented data to a single centralized system
For its collaboration with Fleks, Ubuntu Sport’s biggest challenge lay in the scale of the organization. Many clients, many services, and many employees—all with their own schedules and appointments. Consolidating all the data in one place, with up-to-date insight into the schedule and a single, standardized operational process, was difficult to achieve using disparate systems.
That situation has completely changed with Fleks. A large part of Ubuntu Sport’s work process now runs through the platform: from scheduling and time tracking to invoicing, payroll, and insights into revenue, hours worked, and results. All the information that’s important to Ubuntu Sport as an employer is clearly organized in one place.
Fleks has become an indispensable part of day-to-day operations. Planners create the schedules, the administrative department handles invoicing and payroll, and the finance department uses Fleks to gain insight into costs, revenues, and reports. Different teams work with the same data every day, without any discrepancies between systems or departments.
What Ubuntu Sport values most in day-to-day use is simple: it just works. And if there are any questions, they respond quickly and personally. They really think along with us. It’s not a standard supplier-customer relationship, but a partnership in which we actively seek solutions that fit our organization.
Ubuntu Sport works with more than a hundred sports professionals who are active in schools, sports clubs, after-school care centers, and municipalities. Who is available, who is scheduled where, and who can be called upon at short notice: that overview has to be accurate, day in and day out.
With Fleks’ pool management system, Ubuntu Sport manages its entire pool of coaches from a single system. Coach availability and assignment status are always up to date, eliminating the need for separate lists or follow-up phone calls. Schedulers can see at a glance who is available for a shift and can make immediate adjustments if anything changes.
That overview has proven essential to the growth of Ubuntu Sport. The larger the pool, the more important it becomes to be able to quickly piece things together without anything falling through the cracks.
